Privacy Statement

Nozomi Science Privacy Statement

Commitment to Data Protection and User Privacy

Introduction

Nozomi Science is dedicated to advancing knowledge and scholarship through an open-access academic publishing portal. In providing a platform for authors, reviewers, editors, and readers, we recognize the importance of safeguarding your personal information. This Privacy Statement outlines our commitment to protecting the privacy and rights of all users interacting with Nozomi Science, detailing how we collect, use, store, and share data, and the choices you have regarding your information.

Scope and Applicability

This Privacy Statement applies to all data processing activities carried out by Nozomi Science, including access to our website, submission and publication of academic articles, peer review processes, and engagement with any related digital or physical services. The policy covers users from all geographies, including authors, reviewers, editors, institutional representatives, and general readers.

Information We Collect

Personal Information

Authors, Reviewers, and Editors: When submitting work, registering for an account, or participating in the peer review process, you may be asked to provide personal information such as:

·      Full name

·      Email address

·      Institutional affiliation

·      Academic credentials and biography

·      ORCID or other researcher identifiers

·      Contact information

Readers and Visitors: For users who browse Nozomi Science without registering or submitting works, we may collect:

·      IP address

·      Browser type and version

·      Geographic location (approximate)

·      Device information

·      Website usage statistics

Content and Submission Data

We collect the content submitted to the portal, including manuscripts, supplementary files, peer review reports, editorial comments, and correspondence. This information is integral to the academic publishing workflow and may contain personal data of contributors.

Cookies and Tracking Technologies

Nozomi Science uses cookies and similar technologies to enhance user experience, analyze site usage, and maintain portal security. Cookies may store session information, user preferences, and analytics data. Users may control cookie preferences via browser settings, though disabling cookies may limit some functionalities.

Third-Party Data

We may receive information from trusted third-party sources, such as institutional partners, indexing services, or ORCID, to verify user identity or affiliation, enrich submitted metadata, and facilitate research discoverability.

How We Use Your Information

Nozomi Science uses personal and non-personal information for the following purposes:

·      Processing, reviewing, and publishing academic submissions

·      Facilitating communication among authors, reviewers, editors, and readers

·      Improving platform functionality and user experience

·      Analyzing usage patterns for quality assurance and development

·      Complying with legal, regulatory, and ethical standards

·      Enriching metadata for indexing and research visibility

·      Responding to user inquiries and support requests

Legal Basis for Data Processing

We process personal information on the following legal bases:

·      Consent: Provided explicitly by users upon registration, submission, or other interactions

·      Contractual necessity: Required to facilitate publishing contracts and service agreements

·      Legitimate interest: For the improvement of academic dissemination and portal security

·      Legal obligation: Adherence to applicable laws and regulations

Data Sharing and Disclosure

Nozomi Science does not sell or rent personal information to third parties. Data may be shared under the following circumstances:

·      Publication: Author names, affiliations, and article metadata become publicly available as part of the open-access publishing process

·      Peer Review: Reviewer identities may remain confidential or be disclosed as per the review model (single-blind, double-blind, or open)

·      Service Providers: Trusted vendors supporting hosting, analytics, or technical operations may access data under strict confidentiality agreements

·      Legal Compliance: Information may be disclosed to competent authorities when required by law, regulation, or judicial process

·      Research Discoverability: Metadata may be shared with indexing services, aggregators, or repositories to enhance article visibility

Data Security

Nozomi Science takes data security seriously and employs reasonable technical and organizational measures to protect your information from unauthorized access, loss, alteration, or destruction. These measures include encrypted data transmission, secure servers, regular security audits, access controls, and staff training.

Retention of Data

Personal information is retained only as long as necessary for the fulfillment of publishing activities, legal requirements, and user support. Academic works and associated metadata may remain available indefinitely as part of the scientific record, unless removal is mandated by law or requested under applicable rights (such as GDPR).

User Rights and Choices

Depending on your jurisdiction and applicable regulations, you may have the following rights regarding your personal data:

·      Access: Request a copy of your personal data held by Nozomi Science

·      Rectification: Correct inaccurate or incomplete personal information

·      Erasure: Request deletion of your personal data, subject to legal or contractual obligations

·      Restriction: Limit processing of your data in certain circumstances

·      Portability: Obtain your data in a structured, commonly used format

·      Objection: Object to certain types of data processing, such as direct marketing

·      Withdraw Consent: Where processing is based on consent, you may withdraw it at any time

To exercise these rights, please contact our Data Protection Officer at privacy@nozomiscience.org.

International Data Transfers

As a global open-access portal, Nozomi Science may transfer data internationally to support publishing activities and platform operations. In such cases, we ensure appropriate safeguards are in place, including compliance with applicable data protection laws (such as GDPR for European users), contractual data processing agreements, and secure transfer mechanisms.

Children’s Privacy

Nozomi Science does not knowingly collect or process information from individuals under the age of 16. If you believe that a child has provided personal data to our portal, please contact privacy@nozomiscience.org, and we will promptly address the matter.

Links to External Sites

Our portal may contain links to external websites, repositories, or resources. Nozomi Science is not responsible for the privacy practices or content of third-party sites. We encourage users to review the privacy statements of any external destination before providing personal information.

Updates to This Privacy Statement

Nozomi Science reserves the right to revise, update, or amend this Privacy Statement to reflect changes in legal, technological, or operational requirements. Updated versions will be posted on our portal with the effective date. We encourage users to review this statement periodically to stay informed about our privacy practices.

Contact Information

For questions, concerns, requests, or feedback regarding this Privacy Statement or our data protection practices, please contact:

·      Data Protection Officer: privacy@nozomiscience.org

·      Nozomi Science, Attn: Privacy Office

·      123 Academic Avenue, Knowledge City, Country

Conclusion

Nozomi Science is committed to upholding the highest standards of privacy, transparency, and respect for its users. By engaging with our portal, you entrust us with your data, and we pledge to manage it responsibly, securely, and in accordance with your rights. We thank you for your confidence and for contributing to the advancement of open-access scholarship worldwide.